Can You Offer Employees Different Benefits?
For business leaders creating a benefits package, the question, “Can you offer employees different benefits?” often arises. You can offer employees different benefits. Federal law does not require employees to have the same coverage. However, you risk serious complications when you decide to offer employees different benefits.
Essential benefits such as health insurance are under government scrutiny—meaning you’re legally required to comply with federal regulations. Speak with a benefits or legal expert before making any decisions about offering employees different benefits. Make sure your decisions are being made fairly and without any bias.
What Employee Benefits Can You Offer?
The law requires employers to provide employees with certain benefits. Employers must provide all employees time off to vote, to appear for jury duty, and to perform military service. They must comply with all workers’ compensation requirements and the Federal Family and Medical Leave (FMLA).
Employers legally must provide the following benefits:
- Contribution to state short-term disability programs in states where those programs exist.
- Payment of state and federal unemployment taxes, rendering benefits for unemployed workers.
- Withholding Federal Insurance Contributions Act (FICA) taxes from employees’ paychecks and pay your own segment of FICA taxes, which provides employees with disability and retirement benefits.
Employers do not need to provide the following benefits:
- Dental or vision plans
- Retirement plans
- Life insurance plans
- Health plans (except in Hawaii)
- Paid vacations, holidays, or sick leave
Most companies offer a portion or all of these added benefits to provide a competitive job offer package and help with employee retention. It’s common to see employers providing pay for major holidays like Memorial Day, Thanksgiving, and Christmas. Although many full-time employees expect one to two weeks of paid vacation per year, companies still need to explain their vacation policy to employees. This way employees understand how far in advance they need to request for their vacation time.
How Can You Offer Employees Different Benefits?
When you’re wondering, “Can You Offer Employees Different Benefits?”, you need to establish your company’s eligible classes. An eligible class is a segmentation of the workforce by legitimate job-based criteria. These classes provide employers legal protection against discriminatory accusations when they offer employees different benefits.
For example, it may be legal to provide certain benefits to full-time employees but not to part-time employees. Once you establish your eligible classes, you can’t offer insurance to some members of the class while withholding it from others. For instance, if you offer life insurance to all full-time employees except those with disabilities, that would be a discriminatory act—a very serious offense.
Eligible Classes of Employees
- Full-time employees. Companies have the option to define “full-time employment” as working 30 hours or more a week, or as working 40 hours or more a week.
- Part-time employees. These employees work less than the defined amount of hours for full-time employment.
- Seasonal employees are hired into a position for a short period of time.
- Temporary employees are employed by a staffing agency, but provide temporary services to companies.
- Hourly employees are paid an hourly rate and can earn overtime.
- Salaried employees are paid annually and generally cannot receive overtime pay.
- Employees covered under a collective bargaining agreement (CBA) are those that have entered into a written agreement between a business and their trade union on certain working conditions.
- Employees in a waiting period for health benefits. Businesses can choose to impose a waiting period of up to 90 days.
- Employees that work abroad.
- Employees who live outside the individual health insurance rating area of the business’s physical address.
- Combination of two or more of the above classes. Companies can choose to create different classes by combining two or more of the mentioned classes. For example, a company may create a class of part-time employees who are in a waiting period for health benefits.
Why Would You Offer Different Employee Benefits?
An individual might want to offer different employee benefits across their company for several reasons, including the location of the workers, classification, or length of time they’ve been employed with the company.
If the company has multiple locations, you may need to adjust your benefits appropriately based on the differences. One group may appreciate free on-location parking, while another might prefer company subway passes.
It is common to offer benefits like health, dental, vision, and time off to full-time employees only or after a training period.
Dates of Hire / Length of Service
Employees often have benefits that adjust based on how long they have been with the company. It’s permissible to give 15 days of vacation to exempt employees, and ten days to non-exempt employees, allowing them to ‘earn’ those additional days by staying with the company long-term.
Why Offer Employees Benefits?
There are many reasons that businesses want to offer various employee benefits, including those past the legally required options. Benefits matter to good employees and can make the difference between individuals accepting a job or looking elsewhere.
Most businesses offer employee benefits, even the smaller ones. If a company is going to be competitive about hiring, they need a robust employee benefits package to lure top talent in.
Beyond it being about employee compensation, it also shows future workers that your company is healthy – you have enough financially to afford benefits and are interested in investing back into your employees to make their lives easier.
Keeping Employees Healthy
When you feel better, you can work better. A good employee benefit structure can help workers deal with pains and aches at the source, which means fewer days off from work. When employees are healthy, they are overall more productive.
If you offer sick leave, an employee who doesn’t feel well can stay home when sick, which can keep dozens of other employees from being infected. Sick leave also allows individuals time to rest and recuperate so they don’t have to work through their illness – which can lead to better work long term.
This productivity can apply to other long-term mental assurances. When your employees don’t need to stress about saving for retirement because of the company’s 401k options, they have more attention to focus on their work and other aspects of their lives.
When hiring a new employee, you’re likely hoping for someone who can stay on board with the team for several years, not just a few months. A good benefits package can encourage invidious to take positions in the company and help them feel comfortable staying at their jobs.
This will allow you to save money on training and hiring new individuals and help build employee loyalty and stronger teams overall.
Overall Better Morale
When your employees are healthy, comfortable, and feel safe with their jobs, they are more likely to feel better about their work. People want to like their jobs, and they’re more likely to do so when a strong benefits package is available to them.
Outsource Your Employee Benefits Administration to Canal HR
You don’t have to create your employee benefits package alone. At Canal HR, we work with you to equip your company with a benefits package that suits all of your employees. There are many intricate details that come with providing different employee benefits—and benefits in general.
When you outsource your employee benefits administration to Canal HR, our team of professionals helps find and obtain lower rates for your company’s benefits package. We boast an on-staff attorney to consult you on employee benefits and any other HR topics. Don’t face the struggles of securing benefits for your employees without expert help from Canal HR.
Can You Offer Employees Different Benefits: Get Your Free Consultation Today
If you’re ready to obtain employee benefits for your company without the hassle, contact us today to schedule a free consultation.